Our Services

Bates Events is an industry leader when it comes to event planning and executing special events.

At Bates Events we do so much more than just event planning. Our trusted team creates unique event experiences tailored to our clients brand, taste, and needs; our dedication to detail and creativity is unparalleled. For more than 15 years, clients in Northwest Arkansas and across the country have come to trust our work. Whether it’s a fundraising gala, corporate event, office party or destination meeting, we have the experience and expertise to plan and execute all the details for events on any scale.


We offer full-scale planning services that include oversight of event logistics, budget advisement and management, theme development, vendor selection and negotiation, comprehensive event timelines and much more. Whatever your occasion might be, our team has the experience and network of vendors to handle every aspect of your event.

At Bates Events we also handle a wide variety of community involvement for a number of Walmart vendors. Let us represent you at The Walmart Shareholder’s Associates Expo, handle the sponsorship commitments at your next fundraising gala or plan your company’s year-end gathering, tailgate, or summer social.


At Bates Events we have the right staff with the right skills to take your company event or special meeting to the next level.  We can handle all of the event logistics so that you can focus on achieving your meeting objective. Top brands like Procter and Gamble, Coca~Cola, Unilever, and Dr Pepper Snapple Group continue to partner with Bates Events year after year because they depend on our unique blend of innovative event strategies and our proven ability to execute unique corporate events.  We can provide support staff for pre-event needs, on-site management and post-event logistics.  

We know that every client and meeting is different and that is  why we build a custom package for every client tailored to your exact needs.  We can handle anything from administrative support such as guest registration, check-in, and meeting materials all the way up to global travel management, vendor selection and contracting, site sourcing and negotiations, transportation, entertainment, team building activities, etc.

Let one of our trusted and experienced meeting planners help you with the logistics or handle them completely for you.


When it comes to rewarding your employees for hitting their sales goals or a job well done, we know that YOU need every aspect of the trip to run smoothly.  Bates Events has the experience and expertise to provide you with the level of service that you and your employees deserve.  Our staff has global connections to take you and your employees to the most desired resorts.  Let our trusted travel planners source destinations for you and negotiate the best offers for your group, large or small. At Bates Events we can handle any level of your incentive travel trip and create a custom package based on your needs.  We offer all of the following services for Incentive Travel groups:

Site Selection:

  • Collect RFP’s (Request for Proposal)
  • Hotel Contract Negotiation
  • Guest List Management
  • Travel Logistics
  • Transportation Logistics
  • On-Site Coordination
  • Awards Dinner
  • Team Building
  • Excursions + Activities

Contact us to learn more about our incentive travel services. We can help you with your next trip.

Let’s chat about your event


Do you need to organize a monthly happy hour, dinner, or team building activity? Or do you have a company picnic or internship appreciation event to plan? At Bates Events we also handle a wide variety of social events including but not limited to: Happy Hours, Team Building, Company Dinners, Company Picnic, Large Birthday Parties, Retirement Party, Sponsorship Events, Wedding Anniversary Parties, Business Anniversary Parties, Sorority/Fraternity Events, etc.

Let us help you source the caterer, choose a menu, organize a layout, secure event rentals and so much more. Our event planners can help you with every aspect of your event such as budget management, vendor selection and negotiation, event rentals, event timeline, entertainment, event decor and so much more.


Bates Events delivers inspired, thoughtful and effective designs that translate into flawless events with extraordinary attention to detail. We understand the importance of meeting your event objective and have the skills and experience to get you there. Fromrefreshing event concepts to entertain your guests, to the latest trends in fundraising ideas, we can take your event to the next level for increased patron attendance year after year . We understand the necessity for timely project management and the pressures associated with producing a successful live event

We Work With

We are fortunate to retain and grow a portfolio of amazing clients.  Our creative approach and productive planning services earn us the repeat business of corporate and private clients year after year.  Allow us the opportunity to earn your business.